SCA Gift Books

Standards Management and Assessment, Technical Services and Collection Management

ADDS CATALOGING

Search Millennium first to make sure that the item in hand does not need to be added to a bibliographic record already in the catalog.

  1. Add bib location r to the bib. This will make the Millennium location multi.
  2. If you need to use an existing bib record, add the following note to the record. Ever record should have this note.
    1. 541  Special Collections copy donated by Michael and JoAnn Steadman.
  3. Add a note if the item is autographed by the author.
    1. 590 Special Collections copy signed by the author.
  4. Create item record as always, with item location of rsc and status of o, Library use only. Item type should be o for non-circ.
  5. Insert a locket into the book. Pass to the physical processor who will finish creating the item record.

PHYSICAL PROCESSING  

  1.    Do normal quality checks of bib and item records.
  2.    Put a barcode on the locket and wand it into the item record. NO SPINE LABEL SHOULD BE MADE FOR THESE ITEMS. Instead of the spine label, write the Millennium bib record control number (.b number) on the other side of the locket.
  3. When item is ready to go into Off-Site Shelving, put it on the cart labeled “Relocates to Offsite Shelving” in office 121.

REGULAR CATALOGING

If there is no matching bib record, search OCLC for a matching bib record.

  1. Download record into Millennium and change bib location r.
  2. Do not mark 050 or 090 with c.
  3. Add donation note. Every record should have this note.
    •  541 Donated by Michael and JoAnn Steadman.
  4. Add a note if the item is autographed by the author.
    • 590 Signed by the author.
  5. Create item record using the item location of rsc  and status o, Library use only. Item type should be o for non-circ.
  6. Insert a locket into the book. Pass to the physical processor who will finish creating the item record.

PHYSICAL PROCESSING

  1. Do normal quality checks of bib and item records.
  2. Put a barcode on the locket and wand it into the item record. NO SPINE LABEL SHOULD BE MADE FOR THESE ITEMS. Instead of the  spine label, write the Millennium bib record control number (.b number) on the side of the locket.
  3. When item is ready to go into Off-Site Shelving, put it on the cart labeled “Relocates to Offsite Shelving” in office 121.

Leave a Reply