Technical Services and Collection Management

The Technical Services and Collection Management Unit supports and enhances the educational and research needs of our students, faculty, and staff through effective collection assessment, acquisition, and discovery of quality information resources.  The Unit consists of the following five teams:

  • Continuing Resources and Governments Documents Team.  Responsibilities for this team include government documents; print periodicals and standing orders; binding and repairs; Serials Solutions e-journal MARC record loads.
  • Electronic Resources Team.  Responsibilities include the Serials Solutions knowledgebase and link resolver; proxy server configuration file content; MARC record loads for e-books; troubleshooting electronic databases, e-journals, and e-books.
  • Standards Management and Assessment Team.  Responsibilities for this team include ILS database management and authority control; load profile specialists and liaison to IT; final authority on local cataloging standards; physical processing; maintaining statistics and documentation; training and problem resolution.
  • Metadata and Monographic Resources Team.  Responsibilities include metadata for digitized special collections; monographic cataloging of books, media, and other special formats; ETDs cataloging; collection level workforms.
  • Acquisition and Collection Management Team.  Responsibilities include monographic acquisitions; monographic copy cataloging of books and media; gifts; approvals; bindery operations; PDA/DDA; weeding and relocations; acquisitions collection assessment; collaboration with subject specialists and Information Access Committee.

Spine Labeling Steps – Using Alma and SpineOMatic

Wednesday, September 22nd, 2021
- Materials to be labeled can be found on two trucks outside the door of the Processing Area. Truck labeled In Process is for materials new to the Libraries. For these, we do Quality Control and Spine Labeling. Truck labeled In Transit is for relabels and GOBI mistakes. Acquisitions has done all the quality control work; […]

Content notes – Special situation: information not coming from titles of chapters

Friday, September 10th, 2021
- This is an alternate approach that can be used depending on how the materials are reported in the book and/or wishes of reference librarian. Use 520 2# (2 = Scope and content) Format the note so that important titles, entities, or events are keyword searchable. 520 2# Case histories of the following emergency evacuations and […]

Content notes – Examples of Pre-AACR2 format

Thursday, September 9th, 2021
- Do not routinely upgrade such notes. Used .— in between titles If titles were written by different authors, author was given before or after title.  If after, had a comma and “by” or similar word; if before, author’s name had a period separating it from title. (work is Essays about men, women, and books, .b10641130) […]

Content notes – RDA/AACR2 format

Thursday, September 9th, 2021
- Marc 21 basic level is the standard format for all originally-entered content notes Use 505 0# For complete content Use 505 1#  For incomplete content (not all are available) Use 505 2# For partial content (all available, but selectively listed) Use #–# in between titles. If titles written by different authors, list using #/# to […]

Contents Notes–Local practice

Thursday, September 9th, 2021
- What triggers the need for contents notes? Supply a formal content note for all materials for which contents are requested on order slips. Because contents notes facilitate keyword searching in the catalog, the presence of an 856 content note URL does not serve as a replacement for content notes. If a 505 content note is […]