OCLC Holdings, Adding or Deleting

OCLC holdings –Batch deletion

If all copies of a book have been discarded or lost and you are suppressing a bibliographic record (and no copies are On order or In process), OCLC holdings should be deleted.  If you are deleting holdings for a number of records, use the Batch command in OCLC.

1. In OCLC click on Batch menu
2. Choose Holdings by OCLC number
3. Click Delete Holdings to select
4. Click to position cursor at top of empty box
5. Paste in OCLC number copied from bibliographic record Bib Utility No. 001 field (# not needed)
6. Press Enter to position cursor for next OCLC number to be pasted in
7. When you are done adding OCLC numbers to list, click OK button to batch process SEA holdings removal
8. You will get a Batch Holdings by OCLC Number Report indicating you are done

 

 

OCLC holdings –Single deletion

If all copies of a book have been discarded or lost and you are suppressing a bibliographic record (and no copies are On order or In process), OCLC holdings should be deleted.  If you are deleting holdings for only one record follow this procedure.

1. In OCLC, click on magnifying glass icon on far left
2. In Command Line Search box type # and paste in OCLC number copied from bibliographic record Bib Utility No. 001 field
3. Click OK
4. If it says “Held by SEA” click on icon with a red X to delete holdings
5. It will now say “No holdings in SEA”

 

OCLC holdings –ADDING OUR SYMBOL TO OCLC RECORD

When a new book is cataloged, our holdings need to be added to the OCLC record.

1. In OCLC, click on magnifying glass icon on far left
2. In Command Line Search box type # and paste in OCLC number copied from bibliographic record Bib Utility No. 001 field
3. Click OK
4. If it says “No holdings in SEA” click on 1^st icon with a yellow arrow (ActionHoldings/Update Holdings)
5. It will now say “Held by SEA”