It’s often necessary to move library materials from one physical location to another for a number of reasons: to optimize use; or to make room for other services.
These instructions are for fewer than 25 volume relocations handled by the Standards Management and Assessment Team. Please send the item(s) to be relocated to Alydia Sims at alydias@nullclemson.edu.
Also, please note that the Collection Management Team is responsible for bulk relocations, and that process has been largely automated. Please contact Chris Vidas at cvidas@nullclemson.edu for large relocation projects.
For single relocations:
We will receive an item with a note stating the Alma MMS ID, barcode number, and an indication that the item needs to be relocated permanently and to what location.
SMA staff will take care of recoding the system location codes in the existing holdings records, making sure that any call number written in the book is correct, and relabeling the item if necessary.
System recoding:
In Alma, the holdings location may need to be changed. For location codes used in holdings records, see our Alma Branch Codes and Spine Labels Table.
The Physical Item Editor should be used to indicate any changes to item policy and permanent location. Please add an Internal Note stating where the item was moved from and to, as well as the date and your initials (arch to rarch – circulating – 8/2/22-acs).
Physical Processing
After the bibliographic and item records are changed, the item should be given to Physical Processing for relabeling, if the label is faded or a different call number pre-stamp is needed for the new location.
The physical processor should also check that the location codes in the holdings and item records are correct, just as in regular physical processing work.
Completed items should be put in the appropriate bins for delivery from the Depot.