All of these modifications should be done prior to loading TigerPrints metadata into Millennium. While all of these but number 4 could be done with Millennium’s Global Update, it’s a bit more efficient to do them with MarcEdit. The final edit, adding the 008, can be done with MarcEdit ONLY.
MarcEdit creates and manipulates files with three extensions: .mrc and .mrk. Characteristics of these are:
.mrc: this is the file of raw MARC that is created by the harvester. It cannot be read with the naked eye. If you “open” an .mrc file, you will open the MarcBreaker window in MarcEdit, and you will have to process the file so that you can read it in the MarcEditor.
NOTE: You MUST load an .mrc file into Millennium. Loading a file with any other extension will not work. (Trust me, I’ve tried.)
.mrk: this is an eye-readable file that you can save, read, and make modifications to later. You can also resave an .mrk file to be an .mrc file.
In your .mrk file:
1. Delete <p> and </p> tags from 520.
Go to Edit –>Find/Replace. You are replacing <p> and </p> with a space. Simply type what you want to find and then insert a space in the Replace box.
2. Remove timestamp from 260.
Go to Tools –>Edit Field Data and use the regular expression T.+ in Find: and a period (.) in Replace.
Be sure to click the checkbox for Use Regular Expressions.
3. Add 008 field to each record. This is a two step process.
STEP ONE: Go to Edit–> Insert/Edit 008 and pull down to “Electronic Resource.” The following window will open:
Edit the following fields:
(A backwards slash means blank.)
Click OK. This will create one 008 in ONE record. The =LDR field will append to the end of the 008. Put your cursor at the end of the 008, hit enter. Your 008 will look like this:
STEP TWO: Go to Tools –>Add/Delete Field Utility.
Pull down to the 008 field in the window. Copy and Paste the 008 from your .mrk file. Click Add Field. Close.
This will create an 008 for each record in your file.
When you have completed your edits, name and save your file on your computer as an .mrc file by pulling down to File –> Compile file into MARC. This is the file you will load into Millennium.
Name it something intuitive such as Patents <date> or ETDs <date> so that you know when you did the harvest.