Articles Arriving via Email

Sometimes libraries will send us articles through email as attachments or article exchange items.  These articles need to be routed through ILLiad and delivered to the patron.

Attachments

  1. Click to open the borrowing ribbon.
    The location of the borrowing ribbon in ILLiad
  2. Click the “Check In From Lending Library” button.
    An image of the Check In From Lending Library button
  3. Search the ILL number or citation information in the search area.
    The location of the search box area in ILLiad check in
  4. In the email, download and open the attachment.
  5. Save the PDF in the elecdel folder as the transaction number of the article that appears on the ILLiad screen.
    The location of the transaction number on the ILLiad check in screen
  6. Close the article.
  7. In ILLiad, click the “Check In Scan Now” button.
    The location of the check in scan now button in ILLiad
  8. When the scanning screen appears, click “Send via Odyssey.”  You will not be able to do anything in ILLiad until the document finishes sending.
    A screen capture of the Odyssey sending screen
  9. Back in Outlook, move the email to the “Articles” folder.

Article Exchange

  1. Click to open the borrowing ribbon.
    The location of the borrowing ribbon in ILLiad
  2. Click the “Check In From Lending Library” button.
    An image of the Check In From Lending Library button
  3. Search the ILL number of citation information in the search area.
    The location of the search box area in ILLiad check in
  4. In the email, find the URL for your article.  Copy and paste this link unto the “Article Exchange URL” field in the ILLiad check in form.
    The location of the article exchange URL field in the check in form
  5. In the email, find the password to your article.  Copy and paste this password into the “Article Exchange Password” field in the ILLiad check in form.
    The location of the article exchange password field in the ILLiad check in form
  6. In ILLiad, press the “Check In” button.
    The location of the check in button on the ILLiad form
  7. Back in Outlook, move the email to the articles folder.