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Library Announcements – 6/7/21

Monday, June 7th, 2021

Pascal EDI Shared Read

The Pascal EDI Committee would like to invite you to participate in a series of shared read discussions of “How to be an Antiracist” by Ibram X. Kendi over the summer.

There are two sessions available each month so you can choose the one that best fits your schedule. We would like to get a sense of the number of participants for each session so we are asking that you register for the sessions that you plan to attend.

Registration for all sessions is available here: https://pascalsc.libcal.com/calendar/training

Session 1, Introduction and Chapters 1-6

  • June 22, 10-11:15 am
  • June 25, 10-11:15 am

Session 2, Chapters 7-12

  • July 9, 10-11:15 am
  • July 20, 1-2:15 pm

Session 3, Chapters 13-18

  • August 6, 10-11:15 am
  • August 10, 1-2:15 pm

I hope you can join us.

–Erika L. Anderson


Professional Development Opportunities for the Week of June 8-14

Past Events

Upcoming Events

–Organizational Development Committee


BIPOC Mentoring Circle

The Library Mentoring Committee is putting together a mentoring circle for BIPOC (black, indigenous, or people of color) employees to create a safe space for discussion. We’ll solicit leadership from the group membership, and we’ll help set up the first meeting. After that, the circle will be entirely BIPOC-controlled unless the group asks the Mentoring Committee to step in. All BIPOC-employees are welcome to participate. If you are interested in participating in the BIPOC Mentoring Circle,

Please sign up by 5pm Friday, June 11 at https://clemson.ca1.qualtrics.com/jfe/form/SV_e3e3Zv97suevSiG

–Library Mentoring Committee


Summer Workshop Series

The Organizational Development Committee invites you to attend the 2021 Summer Workshop Series!

Sessions will be held weekly via Zoom throughout June and July and will focus on professional service, ranging from committee basics to tips and tricks for getting involved.

There have been a couple of changes to make this year the best yet, so check your Outlook calendar for invites; we hope to see you there!

–Maggie Mason Smith, Megan Sheffield, & Jessica Scott


Clemson Libraries’ Employee Satisfaction & Development Survey

The Organizational Development Committee (ODC) recently held a focus group to increase our understanding of the barriers and opportunities to improve Clemson Libraries’ staff professional and career development.

As a result of those discussions, we ask that ALL EMPLOYEES complete the “Clemson Libraries’ Employee Satisfaction & Development Survey” at https://clemson.ca1.qualtrics.com/jfe/form/SV_cC6iKhsQNwOlU1M by June 15th at 5pm.

Your input is greatly appreciated and will help us and our administration gain greater understanding of your experiences and ideas to identify and prioritize the most beneficial initiatives.

Thank you and please let us know if you have any questions!

–Organizational Development Committee (ODC)


Putting the ‘Social’ in Social Media

As the Libraries prepare to welcome and reconnect with students, faculty, and staff, we’d like to start a #MeetMeMonday social media post to introduce employees to the Clemson community. We are seeking volunteers to complete the form below and unmask yourselves a little bit more.

https://docs.google.com/forms/d/e/1FAIpQLSfNuW9awdkDTpaWEBk9GWKvfG84CHF0WzsHNWjfg0D91b_jCw/viewform

Please reach out if you have any questions. Thank you!

–Lili Klar


Survey: Professional Memberships

For the upcoming Summer Workshop presentation, “Professional Memberships: Opportunities at the State, Regional, and National Level,” Ed Rock, Jessica Scott, and I would like to know where you hold professional memberships and which organizations you volunteer for professional service. We will be sharing the results of our survey during the presentation as well as exploring what memberships and opportunities are available.

Our survey will be available by end of day on Monday, June 21. Click on the following link to access the survey: https://clemson.ca1.qualtrics.com/jfe/form/SV_8i7PlPpSRi0AmQS

Thank you for your time and consideration.

–Megan Palmer


Coordinator’s Corner

Playing Favorites

While working in Outlook, if you have a folder that you work with often, it’s helpful to pin it to your Favorites area so that you can access it quickly and easily.

I have an email rule that sends all my emails from Dean Cox into a Christopher N. Cox folder. I like to pin it to my Favorites so that I can refer to those messages without having to search or scroll for the folder. I also have a FollowUp folder with emails that need my attention soon but don’t have a particular follow-up date, where maybe I’m waiting for someone else to do something before I can do what I need to do. This folder gets used several times a day so I pinned it to Favorites as well.

Simply select and drag the folder from your mail folders up to your Favorites. A copy remains below and is also pinned into your Favorites. To move a folder out of your Favorites, right-click on it and you’ll see an option to Remove from Favorites.  The folder is removed from your Favorites but not from your email folders.

 

 

 

 

 

 

 

 

 

 

 

–Kellie Marlatt


Special Collections and Archives HVAC Testing

In preparation for the installation of the new HVAC in October for the Archives, we are testing the temporary solution to be used to keep the temperature and relative humidity at acceptable standards this week. It means that we will only be accessing the collection once a day so there will be a slight delay in responding to research requests.

–Brenda Burk


Another Trip Around the Sun!


Did You Hear the One About…?

If you have any news that would be of interest to your colleagues, please send it to me at: http://library.clemson.edu/depts/admin/announcement-submission/

 

Dean’s Update – 6/3/21

Thursday, June 3rd, 2021

Colleagues,

I hope you had a good Memorial Day and are enjoying the week.  Here is the latest:

  • Libraries new role:  The Provost has asked the Libraries to take on a new role in identifying, organizing, preserving and sharing the history of Clemson University.  This will include not only managing the University’s historical documents but also its artifacts.  The Libraries previously undertook this role back in the Joe Boykin days, when Dean Boykin chaired a Heritage Advisory Committee (see attachment) made up of members of the university community to “advise the Libraries on the identification, acceptance, retention and protection of those items important in defining the culture, and will continue to tell the story of Clemson University’s heritage, its history and its values.”  The Libraries were charged with identifying, inventorying, and maintaining items of historic significance, but unfortunately the Libraries was never given the authority to actually do the work.  The first phase of this new role involves the University Historian position (being searched for currently) reporting to the Libraries.  Additional responsibilities related to this new role will also be coming our way and will be announced in the next few weeks.  With recent events such as the discovery of unmarked graves in Woodland Cemetery, the university’s interest in telling its story more broadly to alumni and the public, and interest among the Trustees related to the development of a museum of Clemson history, the Provost felt there was a need for permanent coordination.  With our expertise in identifying, describing, storing, and preserving information and our dedication to diversity and inclusion, we were the natural choice to take on this important work.  It is also a growing trend among research libraries across the country to take on such roles.  I’ll share more details soon.
  • Circulation position approved:  With the Circulation desk down four people come July (three Circulation staff, one Security staff), I advocated for us to be able to fill one of the vacant Circulation positions and we have received position to begin that search immediately.  I am hopeful that once the budget situation is better understood in July, we’ll be able to conduct other searches.
  • Lili Klar assisting with Marketing:  With it looking like it will be months before we receive permission to search for a new Marketing/Communications leader, I have asked Lili Klar to assist me in managing our marketing efforts.  She will be overseeing the two UPIC student workers and managing our social media presence.  Thanks so much, Lili, for agreeing to help us out.
  • Anne Grant added to Organizational Development Committee:  Anne Grant has graciously volunteered to complete Clayton Ruminski’s term on the Organizational Development Committee.  She is appointed for two years.  Thanks so much, Anne!

That’s all I have for today.  We have one more Library Resident candidate visiting with us tomorrow.  Be sure and participate and provide your feedback.  We want this reboot of the resident program to be successful and the most important piece is the person who we hire to fill it!

Chris

Library Announcements – 6/1/21

Tuesday, June 1st, 2021

“What a strange thing it is to wake up to a milk-white overcast June morning! The sun is hidden by a thick cotton blanket of clouds, and the air is vapor-filled and hazy with a concentration of blooming scent.
The world is somnolent and cool, in a temporary reprieve from the normal heat and radiance.
But the sensation of illusion is strong. Because the sun can break through the clouds at any moment . . .
What a soft thoughtful time.
In this illusory gloom, like a night-blooming flower, let your imagination bloom in a riot of color.”
Vera Nazarian, The Perpetual Calendar of Inspiration


Clemson Libraries’ Employee Satisfaction & Development Survey

The Organizational Development Committee (ODC) recently held a focus group to increase our understanding of the barriers and opportunities to improve Clemson Libraries’ staff professional and career development.

As a result of those discussions, we ask that ALL EMPLOYEES complete the “Clemson Libraries’ Employee Satisfaction & Development Survey” at https://clemson.ca1.qualtrics.com/jfe/form/SV_cC6iKhsQNwOlU1M  by June 15th at 5pm.

Your input is greatly appreciated and will help us and our administration gain greater understanding of your experiences and ideas to identify and prioritize the most beneficial initiatives.

Thank you and please let us know if you have any questions!

–Organizational Development Committee (ODC)


BIPOC Mentoring Circle

The Library Mentoring Committee is putting together a mentoring circle for BIPOC (black, indigenous, or people of color) employees to create a safe space for discussion. We’ll solicit leadership from the group membership, and we’ll help set up the first meeting. After that, the circle will be entirely BIPOC-controlled unless the group asks the Mentoring Committee to step in. All BIPOC-employees are welcome to participate. If you are interested in participating in the BIPOC Mentoring Circle, please sign up by 5pm Friday, June 11 at https://clemson.ca1.qualtrics.com/jfe/form/SV_e3e3Zv97suevSiG

–Library Mentoring Committee


Soft launch of ArchivesSpace

It finally happened! Instead of having to search through a listing of collection and then clicking on a collection guide, we’ve done a soft launch of ArchivesSpace, our collections database. We have a keyword search box on our homepage (https://libraries.clemson.edu/specialcollections/) and our Collections page (http://special.clemson.edu:8081/) for advanced searching . Please check out the new capabilities to search across all of our archives collections and to refine your searches in discovering the content of our collections (http://special.clemson.edu:8081/) We will be scheduling a training session in June so individuals can get a better understanding of its capabilities.

–Brenda Burk


Congratulations, Rodger!

I am pleased to welcome Rodger Bishop as our new Instructional Specialist in Information & Research Services!

Over the past few years, Rodger has proven to be an expert in providing a variety of library services while earning a MA in English and Certificate of Online Teaching focusing on information literacy design.  In addition to facilitating off-site delivery service and textbook lending, he developed and maintained a variety of online tutorials for library resources and services and created a Canvas course for training student employees.  In his new position, Rodger will collaborate with librarians to create online tutorials and other learning objects to support library instruction and information and digital literacy initiatives.  He will also serve as our primary SpringShare administrator, managing accounts and providing support to users, implementing updates, and providing training for use of SpringShare modules.  Never fear, you’ll still see Rodger a bit at the desk and encounter him on chat, and we look forward to his continued contributions on working groups and committees.

Rodger’s start date for his new position will be June 16.  Please join me in congratulating him!

–Chris Cox


Library Public Address System

You may have recently noticed that your office phone line is displaying messages when you arrive for work that say “Cooper Library is now closed” or “the library will be closing in 15 minutes”. As part of our new public address system, these messages are played through the recently installed library speakers and also appear on VOIP phone lines. As we work to get the automated schedules set up, you may notice that some of the messages do not correlate to the library’s current operating hours. Please bear with us while we get everything set up for summer ours. Since Fall operating hours are our “default” you may continue to see these messages, despite our correct overhead announcements. Simply hit “exit” on your phone and the message will disappear. Please let me know if you have questions. Thanks!

–Fredda Owens


Make a Wish!

There are two great days in a person’s life—the day we are born and the day we discover why.

— William Barclay


Coordinator’s Corner

If you need to see more months on your calendar previews in Outlook, just click and drag the line between the mini calendars and your main calendar view. You can drag them out or down! That way you can see just how far vacation is!

–Kellie Marlatt


Got something on your mind?

Please Send Announcements for Next Week to http://library.clemson.edu/depts/admin/announcement-submission/

 

Special Collections Unit Monthly Report, May 2021

Friday, May 28th, 2021

Special Collection Unit
Monthly Report
May 2021

Happy Memorial Day everyone!  As we are still in the experimental phase of monthly reports, we are trying out a new format with brevity (that was the initial hope but we had a lot to say in the end)!

Collection Development

On the collection development front, significant inroads were made in developing the Clemson Black Alumni Archives.  With the assistance of Corrine Grant, connections were made.  As it always happens, one connection leads to another and another and another. Information gathering and negotiations are happening so stay tuned for names and details in the future.  If you have connections to any black alumnus, I would appreciate your help in making an introduction as we build this Archives.

Collection Management

 Transcription Projects – Written Documents

Thank you everyone for your assistance in transcribing handwritten documents during Covid.  Jim is happy to report that the Board of Trustees 1900-1902 are completely done with their transcribing and reviewing.

Processing highlight

IPTAY Seal created by Rupert Fike, IPTAY founder.

DESCRIPTION:  7/8 inch in diameter gold seal suspended from a Napier® gold chain by Rupert H. Fike.

OBVERSE: Five-pointed star inscribed with a circle inside it; interior of star, aside from circle, is beaded. Within the circle is inscribed the letter “C.” Starting with the top point of the star and proceeding clockwise by each point are inscribed the letters “I,” “P,” “T,” “A,” and “Y” for “I Pay Ten A Year.” To the left of the top point of the star are inscribed the letters “WDWE” for “When Do We Eat.” To the right of the top point of the star are inscribed the letters “WDWD” for “When Do We Drink.” To the left and right of the star and between the side and bottom points of the star are two smaller stars. Between the two bottom points of the star are inscribed the letter “GOCAMS” for “Giving Clemson All My Support.”

REVERSE: Inscribed R. H. Fike/Atlanta Ga./1949; inscribed along bottom edge DIXIE SEAL AND STAMP CO. ATLANTA, GA.

 Reference and Research

It finally happened!  Instead of having to search through a listing of collection and then clicking on a collection guide, we’ve done a soft launch of ArchivesSpace, our collections database. We have a keyword search box on our homepage (https://libraries.clemson.edu/specialcollections/) and our Collections page (http://special.clemson.edu:8081/) for advanced searching .   Please check out the new capabilities to search across all of our collections and to refine your searches in discovering the content of our collections (http://special.clemson.edu:8081/)   We will be scheduling a training session for everyone in June.

For researchers, the Archives is still limited to in-person access for Clemson employees only and by appointment.  It has not stopped people’s research, though, as we provided scans for 19 remote researchers.

Records Management

Changes are happening in Records Management with Michelle Voyles leaving the university and moving to the coast.  Please join us in wishing her well in her new adventures.

Records Center Statistics

May 2021 Record’s Center Statistics:

Requests:                                                0

RTRs (Records Transfer Request:       8          21 cu ft.

Dispositions:                                         6          35 cu ft.

 

Total cu ft. in Records database:       4151

Empty cu ft.:                                          2314

*as of 5/28/21

 

Inroads were made with a section about “Employee Responsibility for Records Management” to be included in the annual Information Security Awareness training.  It will significantly raise the understanding about public records since every employee is required to take the training.

Outreach

Social media posts for the month (average 3 weekly) promoted material in the collections including building anniversaries, National Nurses Day and #ArchivesBugs for the national #ArchivesHashtagParty theme for May.

Dean’s Update – 5/28/21

Friday, May 28th, 2021

Colleagues,

Good Morning!  It’s the Friday before a 3-day weekend.  I hope you have fun plans with friends and family.  Here is the latest:

  • University budget:  It is highly likely that we will get a compensation action from the state that includes salary increases this year (good news).  Because of this likely obligation to provide raises, coupled with other financial obligations including pensions, we will see refinement and adjustments of budgets that will impact other operations and decisions, including hiring of new faculty and staff. This is because the money to cover all salary increases will likely not come from the state (bad news).  When we had salary increases a few years ago the Libraries took a 1% budget reduction to cover it.  We still have permission to make all hires for searches we have currently ongoing.  Unfortunately all other personnel actions – new hires (temp and permanent), stipends, reclassifications requests, etc. – are all on hold until at least mid-July unless they are deemed essential.  We are able to add essential actions to an escalation sheet which HR manages which goes to the Provost and VP for Finance and Operations, but few are getting through.  Our Hiring Plan has been tentatively approved but we can’t do too much with it until after the financial picture is clearer.  This may mean a few lean months and some tough decisions about priorities and what we continue to do and what we hold on.
  • Facilities Projects:  We are seeing similar scrutiny on Facilities projects.  I shared a list of projects we have permission to move forward on, and those have not changed (luckily).  We also will be replacing the carpet and hopefully refreshing the paint on fourth floor.  Lastly, we have been given permission for two small planning projects:
    • Development of a long-term space plan for the Depot, including planning for additional office needs, collection storage needs, Special Collections needs, etc.
    • Development of a phasing plan for small renovations to Cooper moving us toward the Master Plan

Both of these should begin over the summer and may be completed over the summer.  The former will involve consultation with a number of Depot stakeholders.

  • Writing Lab Move:  We continue conversation with the Department of English regarding a potential move of the Writing Lab to the Libraries.  No final answers yet.  I’ll keep you updated.
  • New Staff Senator:  Lili Klar is the new Staff Senator for the Libraries.  Thanks to Josh for his service in the role and I look forward to working with you, Lili!
  • Cul-de-Sac Planting:  The Cul-de-Sac planting project went well yesterday.  Facilities was very pleased with our offer.  We are exploring a possible project like this over at the Depot, and the addition of plants both on the Cooper balcony and out toward the pond.  I am interested in other ideas you may have related to social activities or community engagement activities we could participate in.  Should we have a bowling night?  A picnic?  What would you like to see to help reconnect with your co-workers?
  • Clarifications related to new guidelines:  We are receiving a number of questions related to the recent change in mask and testing guidelines. Here are some questions and answers:
    • Self-Assessment Tool – All employees no longer need to fill this out daily.
    • External Campus Visitors Protocols – There are protocols in place for vendors that come to campus regularly – example – delivery drivers were given fobs by Procurement.  They’ve been told to follow the now defunct mask guidelines and current social distancing.  Seeking additional clarification.
    • Emeritus visitors – Should be same as above.  Seeking clarification.
    • If you have others, share them with Teri.  She is our contact with the Emergency Operations Council who can provide us with answers.

That’s all for today.  We have a candidate with us, Kay Maye, for the Library Resident position.  I encourage you to participate in these interviews.

Have a great weekend.  Stay well.  Talk to you next week!

Chris